[job] Administrative Assistant (part-time) at The Refugee Center

Champaign IL

23 April, 2021

11:41 PM

Description

Administrative Assistant (part-time) The Refugee Center is looking for an Administrative Assistant to join our team in supporting refugee and immigrant clients with resettlement. The Refugee Center, with an office in Champaign, IL, exists to provide services essential to refugee and immigrant resettlement in East Central Illinois, and to aid in the exchange and preservation of their respective cultures. Globally aware but locally focused, our professional, compassionate staff provide interpretation services and advocacy in court hearings, doctors' appointments, school conferences, and other settings. For 40 years, we’ve helped people find stability in their new homes through counseling, tutoring, community health programs, and support in completing paperwork for work, school, and government programs. The Administrative Assistant will be a support member of our Grants and Administration teams. They will work with our grant reporting process and administrative functions. The Administrative Assistant will report to the Grants Manager. Duties: Grant ReportingEnter data from client case notes and ensure accuracy of organizational dataTrack internal organizational data by grantCollect and organize information for grant reportsNavigate different systems required by each funderDonor RelationsGenerate and send donor acknowledgement lettersManage and maintain donor list and contactsCommunicationsLead on social media administrationManage Facebook page and post contentAdminister website with Wix platformSupport email newsletter processDesign flyers with a content creation tool like CanvaAdministrationOffice administration, including ordering office supplies and keeping government application paper forms in stockAct as the front-face contact by maintaining and responding to the organizational emailManage and update shared office calendarCovering front desk duties when needed, including answering the phone and greeting clientsAdministrative support for the Executive Director as neededPerforms other duties as assigned. Qualifications: Some office or internship experienceHigh attention to detailComfortable using and learning different technologiesExcellent written communication skillsAbility to maintain confidentiality of sensitive information and situationsAbility to multitask and prioritize between competing needs Preferred qualifications: Fluency in Spanish and/or FrenchExperience working with large data setsSome External Communications experienceExperience using a CMS like SalesforcePassionate about our mission and refugee rightsExperience working with people from different cultures The Administrative Assistant position is a part-time hourly role that will work approximately 10-15 hours per week. The Refugee Center is currently closed to the public and accepting only a small number of clients in person, by appointment only. This position will be expected to work remotely from home until our office safely reopens. We will provide needed company equipment for the final hire for professional use. If interested, please apply to [email protected] with your resume and cover letter. No phone calls please. The Refugee Center is an equal opportunity employer.