Estate Manager Needed for Family in Brentwood/Malibu

Los Angeles CA

Description

Location: Los Angeles Schedule: Monday – Friday, 9am – 6pm, with flexibility to work evenings and weekends Compensation: DOE plus Benefits Busy family with 2 kids ages 7 and 11, based in Brentwood, Los Angeles, is seeking an experienced, professional, organized and detail oriented full-time Estate Manager to maintain 4 residences (Los Angeles, Malibu, New York and Aspen). The primary responsibility for this position is however LA based. Other homes require little attention for the moment. General schedule, Monday – Friday, 9am – 6pm, with flexibility to work evenings and weekends when family has events or other reasons. Estate Manager is responsible for overseeing the general operation of the four residences, managing domestic staff in a positive and warm environment, and managing construction and maintenance and managing external vendors. Ideal candidate will have had “ocean front” experience, not a dealbreaker. Salary DOE plus Benefits MUST be Los Angeles based MUST have previous experience and be exceedingly detailed Responsibilities Weekly walk through of local residences to ensure that all systems are functioning properly Managing four houses throughout the United States with the predominance of the role is Brentwood and 2 homes in Malibu. Scheduling home maintenance and repair work along with supervising projects Act as the owners representative for renovations with contractors and designers Maintain household manuals/checklists for for ongoing tasks to be completed Maintain contacts lists that include family members, vendors, contractors, etc. Maintain an inventory of household supplies and assist with restocking as needed Hiring and managing domestic employees for residences and supervising the quality of their performance Coordinate staff schedules to ensure adequate coverage at all times based on principals’ needs Maintain security systems at all residences and check/test on a regular basis Managing household schedules and calendars Assist in event planning, organizing, coordination and flawless execution day of event Purchase gifts; develop and maintain gift tracker, review and audit receipts Work with travel agents, event planners, and business manager as needed Handling household bills and administrative duties (Business Manager will assist with these responsibilities) Manage household petty cash, proper documentation and submission of house credit card purchases/receipts Running errands, manage household staff to pickup dry cleaning, prescriptions, or other errands and performing any necessary tasks House projects and handling things around the residences (e.g., receiving deliveries, organizational projects, answering phone calls, sending emails, etc.) Maintain vehicles, take for service appointments and keep accurate records of services completed Provide hospitality and attend to guests and family’s needs when visiting Schedule personal appointments (very limited) Plan and coordinate children and family activities and events (very limited) Qualifications Bachelor’s degree Contractors license or significant construction management experience 3-5+ years of consistent and recent domestic experience as a full-time estate manager overseeing multiple residences 3-4 references from domestic positions Spanish language skills not required but a plus Seeking longevity/long term commitment (e.g., 5+ years) Live a close proximity to family’s main residence Ability to complete background checks and motor vehicle checks (clean driving record) Safe vehicle for transportation Legal to work in the United States