Office Coordinator - Truck Shop

Portland OR

Description

Job Summary: The Office Coordinator’s primary focus will be to support the repair shops and extended branches on the regular maintenance and repairs of the fleet and upkeep of the fleet data base and parts coordination. Inventory management is a key function and this position will be the gate keeper for all inventory used in the truck shop. The Coordinator will provide continual assistance to include but not limited to; parts sourcing, inventory management, RO/PO processing, repair, PM, billing, audit, and digital and hard copy fleet files. Attention to detail and critical thinking skills are essential to ensure daily support duties are accurately processed. The Coordinator will also cross train across departments as necessary to support the success of partner departments. MAIN FUNCTIONS • Coordinate with shop leads and manager to assist with scheduling of breakdown and DVIR repairs. • Coordinate scheduling of quarterly forklift services across branches. • Process and upload documentation into the shop system, including inspection forms, VK paperwork, fleet purchase/sell documentation, and recalls. • Order, track, and stock parts, including breakdown and just-in-time parts based on maintenance needs. • Keep track of parts on repair orders to complete repairs and communicate with logistics accordingly. • Maintain a positive relationship with our parts vendors. • Create parts POs in ERP system, distribute to vendors and internal team, and reconcile the matching invoices. • Create ROs for issued supplies from distribution clipboards. • Maintain stock, ordering, replacements, and RMAs for the onboard truck systems for dispatching, eLogs, and cameras. • Assist in month-end reconciliation process. • Maintain stock room in a neat and orderly fashion, including identification tags, barcodes and/or labeling. • Maintain the inventory program and lead the inventory counts and audits. • Occasional parts run as required to meet urgent repair needs. EDUCATION & EXPERIENCE REQUIREMENTS/COMPETENCIES • HS diploma or equivalent is required. • Valid driver’s license with clean driving record. • Experience/knowledge with both automotive and diesel heavy duty truck parts a plus. • Some warehouse or inventory experience needed. • Strong knowledge of MS Teams, Word, Excel and Outlook, and the ability and willingness to learn new software applications; minimum Intermediate Excel level preferred. • Ability to communicate and interact well with others. • Responsible to report to work at the scheduled time; be a team member who can be depended upon to complete work in a timely, accurate, and thorough manner; be conscientious about assignments. WORK ENVIRONMENT/PHYSICAL REQUIREMENTS • Frequently operate a computer for significant portions of the workday. • Loud noises – air compressors, engines, etc. • Temperature variances – anywhere from 32 to 90 degrees. • Sit for extended periods of time. • Standing for periods of up to 5 hours or more. • Interact with others in person, over the phone, and via other devices. • Move about the facility to access file cabinets, documents, office machinery, and other equipment. • Regular bending, twisting, and turning while lifting weights of less than fifty (50) pounds. EMPLOYER NOTES • Employer will conduct a background check, drug screen, and driving record check. Please apply online at www.carsonteam.com/careers Benefits include: Medical, Dental, Vision, 401K, Aflac, Pre-paid legal, Long Term Disability, Short Term Disability, Life Insurance, Employee Assistance Program and PTO. The company is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, disability or protected veteran status.