Management Administrative Assistant

Green Bay WI

16 February, 2021

11:35 AM

Description

This position provides administrative and secretarial support for the department managers within OPTIMA. In addition to typing, filing and scheduling, performs duties such as coordination of meetings, conference calls, visits of interns from Germany, occasionally make travel arrangements, and working on special projects. This position deals with a high level of confidentiality, a diverse group of important callers and visitors, as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize a diverse workload. Provides support to the company managers in the form of correspondence, filing, creating presentations and data entry.Coordinates travel, accommodations and workloads for visiting interns from Germany.Assists with recruiting, wellness program, and training.Occasional scheduling of travel arrangementsTypes and designs general correspondences, memos, charts, tables, graphs etc. proofreads copy for spelling and grammatical changes. Responsible for accuracy and clarity of final copy.Manages company issued cell phones and office phonesCalculates employee work hours for payrollCoordinate and support internal meetings such as lunch & learns, quarterly meetings, etc. Competencies Strong Microsoft Office Skills – Powerpoint, Word, Excel Collaboration skills, and the ability to convey information clearly and effectively Confident, proactive and willing to take on challenges Responsible, goal oriented and organized Excellent Time Management Great interpersonal skills Required Education and Experience Associate or Bachelors Degree Human Resource Experience 5 years administrative experience SAP experience and/or German language skills helpful but not required