Assistant Facilities Manager

Larchmont NY

Description

Distinguished and historic private club in Westchester County NY has an Assistant Facilities Manager position available. The Assistant Facilities Manager is responsible for assisting the Director of Facilities in all aspects of building, grounds, and facilities management, including day-to-day operations, maintenance, and renovation projects. They are responsible for maintaining a structured maintenance program that produces the highest quality of work, and are responsible for strategically evaluating and recommending building materials, systems, mechanics, technology, etc. The ideal candidate must possess dynamic leadership with a “get it done” attitude, and the ability to develop strong working relationships with all departments to ensure collaborative teamwork. This is a hands-on position and not a desk job. Core Responsibilities: •Jointly Responsible for all functions within the engineering department, including preventative maintenance, scheduled and non-scheduled maintenance/repairs, and major capital improvements •Jointly Responsible for building-wide systems, equipment, and utilities. This includes elevators, trash, generator, water/sewer, fire detection, electricity, roofs, fire suppression, the building envelope, pool and pool filtering equipment, and more •Jointly Responsible for delivering capital projects on time, under budget, and in compliance with applicable state and federal laws •Jointly Responsible for all financial aspects of the Facilities department, ensures that the financial performance of the department meets budget. Must be able to prepare the department budget forecasts, capital checkbook, cash flow reports, and other related reports. •Oversee all operating practices, polices, sustainable SOPs and systems that are necessary for achieving the department’s and Club’s strategic and business plan goals •Demonstrate strong and dynamic leadership traits to be able to deal with member issues, governance, committee members and employees. Displays a positive “can-do” attitude at all times. •Can effectively hit deadlines on all work, while holding the Facilities team accountable for the same. Specific Job Accountabilities: * Established knowledge of general maintenance trades such as carpentry, electrical, plumbing, painting. •Must possess the ability to train facilities personnel in a manner that reinforces the Club’s values and philosophies, and ensures the operation of the department meets company standards and provides and environment that promotes membership •Manage all aspects of small scale deferred maintenance and renovation projects and ensure the success of projects from the scoping, planning and programming stages all the way through design, construction, commissioning and closeout •Jointly responsible for establishing service contracts, and evaluating vendor contracts to determine appropriate scope and pricing •Implement plan for emergency response management •Must possess the desire to contribute to the cultivation, development and success of the Club’s facility operations •Must be prompt and proficient when responding to inquiries from staff, governance, management, members, or vendors • Must be able to communicate with members directly, addressing their concerns and providing excellent customer service •Upholds and follow expectations, rules and guidelines as established by the Club •Represents the Club and Management in a positive manner; Maintains professionalism at all times •Responsible for handling member and staff complaints and concerns quickly and effectively •Performs additional duties as assigned by the Director of Facilities Other Requirements: * Experience with swimming pool operation highly desired, including CPO certification •Must have a professional demeanor and appearance •Must possess the ability to be flexible and adapt to change •Must possess excellent people and customer service skills •Must possess the knowledge, skills and abilities to perform •Flexible schedule to include nights and weekends based on scheduled events or Club necessity •Must be knowledgeable electrical, plumbing, heating and cooling, carpentry and other maintenance skills •Must possess strong knowledge of existing and proposed Westchester and City building codes, regulations, and laws •Must possess excellent communication skills including email, written, phone and verbal •Must be dynamic, self-motivated, creative, practice empathy, emotional intelligence and mindfulness with members and staff •Must be positive and respectful with all interactions with members and staff. Reasoning Abilities and Physical Demands: •Be able to problem-solve, create and maintain schedules, and be both a prepared and flexible person •Establish and uphold positive and productive working relationships with members, guests, vendors, and staff •Work efficiently, both independently and as part of a team •Be organized, exercise sound judgment, perform detailed tasks; understand, follow and give clear verbal and written direction •Routinely requires standing, walking, holding/carrying, reaching, twisting, bending/stooping, pushing/pulling, kneeling/squatting, sitting, climbing stairs/ladders, etc. •Must possess the ability to lift and/or move at least forty pounds on a consistent basis. Requirements: Education and Experience: •Five years of experience with progressive responsibility in building and facilities operations, maintenance, remodeling, and capital projects •Previous club or hotel experience a plus •CPR/AED Certification, a plus. Related keywords: facilities manager, maintenance supervisor, maintenance manager, manager, maintenance Job Type: Full-time Pay: $65,000.00 per year