(Entry Level) In-Office Office Administrative Assistant

New Rochelle NY

09 February, 2021

10:57 AM

Description

New Rochelle based Real Estate Management & Investment Company Seeking an Entry Level Full Time Office Assistant (In person position) Our organization is seeking an Office Assistant to support all departments assuring the company’s daily operations run smoothly and efficiently. Responsibilities and Duties:  Work with Office Manager on all office and staff support functions including: Answering & directing phone calls,Opening and distributing mail, Visitor screening & door entry,Copying, scanning & filing of various documents,Printing company reports,Preparing Fedex and other outgoing mail items,Interacting with vendors and staffAssist with supply inventory and orders,Support Property Management, Legal & Accounting Department functions including: Copying leases and other lease documents,Retrieving tenant and property files, Scanning new leases and related documents,Assisting in the organization of the file room,Accepting rent payments from tenants and posting into property management software,Scanning invoices and filing in the vendor files,Inserting rent bills into envelopes and applying postage; Assist on any companywide projects as needed. Background/ Experience: Experience in a Real Estate Management environment preferred,Associates degree or higher preferredEnergetic, enthusiastic team playerPrior experience in a fast-paced small office environmentHighly focused and detail oriented is a must.Excellent written and oral communication skills. Will be interacting with Vendors, Tenants, and staffPleasant and professional demeanorStrong computer skills required - Experience w/ accounting software or property management software a plus.Strong Microsoft Office skills (Outlook, Word, Excel)Strong desire to learn and growAbility to follow direction and work independentlyFluency in Spanish would be helpful but not mandatory***This is not a remote position. This position requires a physical presence in the office***