Part Time Administrative Assistant Needed

Glen Cove NY

26 January, 2021

2:08 PM

Description

T.M. Bier & Associates, Inc. (TMBA) has offered sophisticated building automation systems including design, installation and service for more than 40 years. We are seeking an experienced Part Time Administrative Assistant to handle a variety of legal contract administrative duties as well as providing support to the senior administrative team, project managers, engineers and other key employees. Knowledge of Jonas software or other related construction software would be a plus, but is not required. Responsibilities will include: Typing and computer work including editing, transmitting and tracking of proposals, service contracts, submittals and other documentsPrioritize and route incoming emails and messages to responsible partiesResponsible for taking, transcribing and disseminating various meeting minutesHandle employee travel arrangements, restaurant reservations and lunch orders during and for meetingsSetting up and maintenance of project folders and supporting documentsOrganization of the new and current filing systemSetting up new projects using JonasAdministering all contracts/subcontracts including logging and tracking them in ExcelAssisting with managing existing contracts including: amending, assessing and other detailed tasksKeeping Corporate Counsel updated as to the status of contractsSupport senior administrative team and engineering staff with any and all administrative duties assigned Qualifications and Requirements: At least 4 years of experience as an Administrative AssistantStrong computer skills, specifically Microsoft Office Suite and AdobeAptitude to understand legal and construction documentsDetail oriented with excellent organizational, administrative, clerical and analytical skillsExcellent verbal, written and interpersonal skillsAvailable to work on-site; 20 hours per week