Business Office Assistant

Pearl River NY

20 January, 2021

12:08 PM

Description

Loeb House is seeking an experienced Business Office Assistant to assist our business office and Housing Manager with administrative tasks and ensuring the smooth functioning of the fiscal office and residential programs. This is a full time position - 35 hours/week Duties and Responsiblilities: Prepares agency lease agreements for tenants and secures signatures from administrative staff and tenant. Sends signed leases to subsidizing agencies.Obtains proof utility is in tenant’s name (from Case Manager and /or Tenant).Prepares annual rental worksheets for supported housing recipients; schedules meetings with recipients, obtains necessary financial documents for back up, and calculates recipient’s share of rent.Informs accounts receivable bookkeeper of Supported Housing recipient’s share of rent annually and/or if amount changes during the year.Coordinates repairs and maintenance for all programs. Notifies contractor necessary for the job. Submits payment request after securing confirmation work was completed.Collects and distributes all SSA/SSI/TA and any other benefit letters to Business Office Staff, Program Staff, Case Managers, and Program Managers as appropriate for follow up actions. Qualifications Must be extremely detail-oriented, resourceful and accountableCan easily manage working with multiple team members and cross-departmentally • Ability to prioritize and multi-task administrative duties • Self-starter with excellent interpersonal skills, including tact and diplomacy • Excellent oral/written communication skills • Positive attitude, good sense of humor and team spirit a must Education and Experience; Bachelor’s Degree preferred High school diploma or equivalent with experience. If interested in this position please email resume to HR Director to at [email protected]