Wixom Full-Time Accounting Clerk

Novi MI

28 June, 2023

9:21 AM

Description

Accounting Clerk Type:Full TimeSalary/Pay Rate:$24.3426 - $28.0541 per hourPosted Date:06/08/2023Deadline to Apply:07/05/2023 POSITION TITLE: Accounting Clerk REPORTS TO: Deputy Treasurer/Finance Director QUALIFICATIONS: High School Diploma; Two or more years of non-supervisory experience in an office setting performing accounting or bookkeeping duties; Skill in the use of office equipment and technology, including computers, financial software, scanner, copier, and the ability to master new technologies; Proficiency in Microsoft Office software, accounting skills and general office skills; Ability to critically assess situations and solve problems. DUTIES AND RESPONSIBILITIES: Performs most aspects of accounts payable. Receives purchase orders from City departments; combines all purchase orders according to vendor number; ensures purchase orders are accompanied by appropriate signatures, invoices and supporting documentation; runs purchase order aging report; matches report with purchase orders and encumbrances; follows-up with appropriate department personnel to obtain additional documentation as necessary. Processes purchase orders from other departments for payment; runs and checks preliminary check register for accuracy; sends checks to printer; logs check numbers in computer; prepares checks for mailing; files and scans checks, backup documentation and reports for electronic document storage. Prepares and processes purchase orders for the Finance Department; matches bills with shippers; checks appropriate accounts for available monies; posts to appropriate worksheets. Maintains vendors in financial software with complete and accurate information; ensures adequate documentation is on file prior to issuing payments; prepares and issues 1099s annually. Enters cash receipts in computerized accounting system; sets up new accounts as needed; prepares bank deposits, balances cash drawer and verifies amount to preliminary deposit report. Assists other City personnel with questions related to purchase order processing and appropriate procedures. Assists front counter customers, answers phones and otherwise responds to public inquiries in a courteous manner; resolves complaints in an efficient and timely manner; online payments processing and administration. Assists in preparation of budget schedules and in the larger budgeting process. Assists Deputy Treasurer and Finance Director in tax deposits and tax distribution. Receives property tax and utility payments in the mail, over the counter and on-line; enters appropriate information in computerized database; prepare reports and balance to payments received; enters data regarding receipts into cash receipt software. Performs some audit preparation activities including some audit schedules, source document retrieval and support schedule preparation. Assists with fiscal year-end procedures and the annual audit. Runs a variety of reports such as accounts payable and purchase order reports as needed. Provides general clerical assistance to department personnel; types a variety of correspondence and memos; sorts and distributes departmental mail; maintains a variety of departmental files for record retention and electronic document storage. Assists with bank transaction entries and monthly reconciliations. Performs general ledger postings such as fringes, major/local road expenses, etc. Assists Deputy Treasurer/Finance Director with various projects. Performs other duties as assigned. Position is Monday - Thursday 7:15 AM - 5:30 PM TO APPLY: Please submit a cover letter, resume and an application (found HERE); please be sure to include three references on the application. Application packets may be submitted by mail or dropped off to the address below or emailed to [email protected]. City of Wixom49045 Pontiac TrailWixom, MI 48393Attention: City Manager's Office E.O.E. Click the link to apply  https://www.wixomgov.org/Home/...