Administrative Assistant ORD

Chicago IL

Description

Company: Integrated Deicing Services IDS (Integrated Deicing Services) IS HIRING an ADMINSTRATIVE ASSISTANT AT CHICAGO O’HARE (ORD) INTERNATIONAL AIRPORT PAY: $20 an hour | TYPE: Part-time Seasonal non-exempt | Shift: 8:00am – 2:00pm M-F, Some weekends and overtime available during the peak (Winter) season. Apply at: *3vjnmr*_ga*NzYyNTAyODQ5LjE2MzEyNzc3NDk.*_ga_169TH6V1JR*MTY3MDYwMTQ1MS42MC4xLjE2NzA2MDE0OTAuMjEuMC4w Essential Duties and Responsibilities: • Answer phone calls, take messages, and field/respond to all routine and non-routine questions. • Assist as a SIDA Badge coordinator and ensure compliance with all airport/airline required SIDA badge, safety and security requirements. • Ensure all employee information is kept up-to-date. Assist in the completion of employee forms, including PAFs, W4s, etc., and forward to proper department for processing. Ensure that all proper signatures are obtained. • Manage employee timecard system to ensure all timecards are processed timely and accurately for each payroll cycle. • Provide support to the station recruiter during hiring events on an as needed basis. • Be able to perform drug and alcohol testing on current and new employees as requested. • Organize uniform program for the station by providing employees with uniform order forms and forwarding orders to Corporate or when applicable ordering on-line. • Promote consistent reinforcement and adherence to IDS’ mission, values and purpose to instill the core beliefs of IDS. • Foster an environment where operations, maintenance, and corporate staff work together for the success of the department and the company. • Coordinate office and other supplies. • Performs other duties assigned by IDS management. Required Skills and Experience: • Valid U.S. Driver's license • HS Diploma or Satisfactory completion of GED and professional experience desired. • Advanced degree a plus. • Must be able to pass all required background and clearance requirements. • Excellent verbal and written communication skills with the ability to communicate with all departments within the company, including operations, maintenance, human resources, payroll, accounting, etc. • Ability to maintain accuracy and meet deadlines; must be detail-oriented and organized with the ability to prioritize; and attend/participate in meetings presenting a team player approach. • Strong customer service orientation to include increasing customer satisfaction, meeting customer expectations, solving customer problems, soliciting opinions and ideas from customers and responding effectively to the internal customer. • Must maintain high level of interpersonal skills to handle sensitive and confidential situations. • Position continually requires demonstrated discretion, tact and diplomacy. • Work requires continual attention-to-detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands. • Intermediate computer skills with working knowledge of Microsoft programs (Outlook, Word, PowerPoint and Excel). Travel: • Availability to travel for training or, to meet immediate business needs could be asked. Acknowledgement: • This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. Apply at: *3vjnmr*_ga*NzYyNTAyODQ5LjE2MzEyNzc3NDk.*_ga_169TH6V1JR*MTY3MDYwMTQ1MS42MC4xLjE2NzA2MDE0OTAuMjEuMC4w