82nd 4th District Meeting

300 Court Street,Charleston WV 25301

27 April, 2023

Description

GENERAL INFORMATION Please read this information in its entirety before submitting your Meeting Registration. Thank You! Pre-Registration Deadline January 6, 2023 $150.00 $100.00 Regular Registration January 6 – April 15, 2023 $185.00 $125.00 Late Registration after April 15, 2023 $200.00 $150.00 On-Site Registration $250.00 $175.00 ROOM RESERVATIONS: There are an ample number of rooms at the EMBASSY SUITES, CHARLESTON, WV for the Annual Conference. Early registration is suggested. Registration ends APRIL 15, 2023. All room reservations at the hotel must be made through the EMBASSY SUITES directly, via phone at (304) 347-8700 OR http://www.embassysuitescharlestonwv.com/. The room rate at the hotel is $144.00 plus tax. Parking is free. Group Rate Code: OPP. REGISTRATION OF DELEGATES: All chapter delegates must be financial at all three levels of the fraternity’s structure that is chapter, district and international. Pre-registered delegates must present their current international financial cards at the pre-registration desk. Special badges will be given to all voting delegates. DECORUM: No one will be permitted to enter any district activity wearing paraphernalia that is lewd or obscene. There will be no exceptions. Coat and tie must be worn at all official sessions. CANCELLATIONS AND REFUNDS: Brothers needing to cancel their Annual Meeting Registration must inform the District Marshal in writing. Phone cancellations may be accepted at the discretion of the District Marshal, but such requests must be followed up in writing. Under no circumstance will a refund be made without a written request. Brothers who use this option prior to the registration deadline of APRIL 15, 2023, will be refunded the registration fee less 25% administrative fee. Brothers who use this option after the registration deadline of APRIL 15, 2023, will be refunded the registration fee less 50% administrative fee. Last day to make cancellations and request refunds in writing is APRIL 15, 2023. Refunds will be mailed no earlier than thirty (30) days after the last day of the Annual Meeting. Any refunds of electronically submitted funds will be credited back to the credit or debit card in which the registration was paid. There will be no cash refunds given for registration using PayPal. Brothers must contact the Hotel directly to cancel Hotel registrations. RETURNED CHECKS: A $50 bank charge payable to the XI ALPHA Chapter will be assessed for returned checks. The District Marshal can be reached at: Brother Eric L. Jackson4th District Marshal P.O. Box 178Institute, WV 25112(304) 741-3507 (Cell)Email: [email protected] Xi Alpha Chapter Basileus can be reached at: Brother Tyrone Robinson P.O. Box 178Institute, WV 25112(304) 395-3944 (Cell)Email: [email protected] Pre-Registration Form 82nd Fourth District Conference Hosted by: Xi Alpha Chapter Embassy Suites, Charleston, WV (Please read the information and agenda herein before completing this form.) (Separate forms must be completed for each Brother.) Control Number: Name: Address: Chapter: Phone Number: Email address: Quette(s) Name: Child(ren) Name(s): REGISTRATION NOTE: Additional tickets for special activities not included in the basic registration must be purchased at the cost(s) shown below. Graduate Registration: (1) Marchdown/Event ticket, (1) DR Breakfast ticket. (1) Undergraduate Luncheon ticket, (1) Founder’s Banquet/Event ticket. Undergraduate Registration: (1) Marchdown/Event ticket, (1) DR Breakfast ticket. (1) Undergraduate Luncheon ticket, (1) Founder’s Banquet/Event ticket. Founders Banquet $65, March Down and Dance $20, Undergraduate Luncheon, $35 DR Breakfast $25 GRAND TOTAL: $145 Registration Status: (check one) Delegate Officer Non Delegate Visitor Pre-Registration Deadline ends April 15, 2023 Completed form must be on file with the Fourth District Marshal ERIC L. JACKSON4TH DISTRICT MARSHALLP.O. BOX 178INSTITUTE, WV 25112 Kevin Cherry March Down Saturday April 29, 2023Each chapter, Graduate or Undergraduate, will be allowed to send one March Down Team. Any step team may, if they desire perform only as a general exhibition act. However, be advised in doing so, the step team will not be considered as a competing team. RULES AND REGULATIONS1. Each March Down Team will be given a time limit of ten (10) minutes with a (2) two-minute warning. Each minute over the time will result in a five-point deduction. Time will begin once the first step begins. 2. Each March Down Team will be allowed (2) minutes to assemble and disassemble any stage props and special effects equipment. 3. All competing teams will be judged and the winning team will be announced at the conclusion of the competition. 4. March Down competition will be judged on the following criteria:I. Precision; transition of stepsII. Enthusiasm/IntensityIII. Creativity and OriginalityIV. Appearance/uniformity and dressV. Vocal Quality Any vulgar act or expression or any use of canine reference in a derogatory manner construed as embarrassing to the Fraternity or contrary to the principles of the Fraternity will result in disqualification and elimination from competition. No fatigues, cut off pants or shorts will be allowed in the competition. ALL TEAMS MUST HAVE AT LEAST TWO MEMBERS REGISTERED FOR THE DISTRICT MEETING TO STEP IN THE SHOW. ALL MEMBERS OF THE STEP TEAMS MUST BE FINANCIAL. MARCH DOWN REGISTRATION FORM Name of Chapter: ___________________________________ Date________________ Chapter Address: ________________________________________________________ March Down Team Members 1) _______________________ 7) _______________________ 2) _______________________ 8) _______________________ 3) _______________________ 9) _______________________ 4) _______________________ 10) ______________________ 5) _______________________ 11) ______________________ 6) _______________________ 12) ______________________ March Down Team Contact Person:Name: ________________________________________Phone: ( )_________________________________Address: ________________________________________________________________________________Email: ________________________________________ Please return form to:Eric L. Jackson4th District MarshalP.O. Box 178Institute, WV 25112 Please call or email Brother Eric L. Jackson with any questionsPhone: (304 [email protected] THIS FORM MUST BE SUBMITTED BY APRIL 15, 2023 Souvenir Program Book Ad Options 15 Second Video (mp4 format) - $200 30 Second Video (mp4 Format) - $300 Corporate Full-Page (PDF): $350 Full Page (PDF): $200 Half-Page (PDF): $100 Quarter Page (PDF): $50 Brotherhood Full-Page (PDF): $125 Contact Information: Company Name Contact Name Address Phone Number Email Address IMPORTANT INFORMATION:Please ensure that all ads are formatted the way you want them to be formatted at the time of submission.All ads must be received no later than March 30, 2023. Please select ONE (1) person to send and receive all correspondence in regards to the Souvenir Journal for your chapter. Ads may be sent to Brother Mark L. Fuller at [email protected]. Feel free to email any questions to [email protected] or call (304) 552-9594. Please make checks payable to Xi Alpha Chapter and send to: Xi Alpha Chapter P.O. Box 178 Institute, WV 25112 Or pay via Eventbrite, PayPal or Cashapp (Please put Souvenir Program in the memo)Paypal: @82nd4thD2023 Cashapp: 82nd4thDdistrict